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PERSONNEL RECORDS
Discussion
Personnel files are records maintained by
the employer for keeping relevant employee information. The information
is often confidential and should be protected from unauthorized
disclosure. Employers should be careful not include certain information
in the individual employee files (i.e., INS Form I-9, any medical forms
and any information that may indicate that the employee is in a
protected category). Employers may want to have a policy that limits the
employee’s access to review their personnel file.
Regulations regarding employee personnel
record retention after termination vary according to specific federal
laws governing employment records. It is best to get approval from legal
counsel or a tax adviser before destroying records. Some employee
records must be retained permanently. Others may be discarded seven
years after termination. Again, check with an expert before destroying
employee records.
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