It is important for an employer to have ready access to current employee information such as emergency contact, address changes, historical background on pay, taxes, eligibility dates for benefits, etc. This information can be organized on pre-printed employee file folders or kept on a separate sheet to be included in the file folder.  It can also be maintained electronically.

However, please note that certain information should not be retained in the employee's file.  This includes INS Form I-9, worker's compensation or accident claims and any other medical information.

Sample Employee Data Sheet